To volunteer with HPHA there are a certain number of policies that you must agree to honour and implement. These compliment the general rules of HPHA, which if you a a member of the Association, you have agreed to uphold.

Listed here are links to the policies covering your volunteering activities. If you have any questions as to the applicability of these policies during your volunteering then please talk with the event organiser or email the volunteer support email address.


To read one of the policies, please click on the policy name. A small description of the policy will be shown and a link to the full policy document.

Policy regarding the protection of children and vulnerable adults HPHA-SAFEGUARDING-POLICY

A conduct policy giving guidance and setting expectations in the area of conduct and a procedure to deal with the issue of conflicts of interest, if and when they arise.

HPHA Code of Conduct and Conflict Policy

The ethical environment of an organisation is an essential element in establishing its credibility and furthering its mission. An organisational culture that takes ethical considerations into account at every point cannot be produced simply by having the Board lay down a code; ethical principles must arise from consultation with and responsiveness to the organisation’s members, clients, employees, volunteers, and stakeholders. By working with HPHA everyone is committed to maintaining the highest possible standards of behaviour and conduct. The following principles must be adhered to at all times so that work with HPHA can be enjoyed by all.
HPHA Code Of Ethics

The purpose of this document is to identify HPHA’s position on fundraising practice and to document the standards expected in raising funds from the community.

HPHA Ethical Fundraising Policy

Hythe Pier Heritage Association (HPHA) is committed to processing data in accordance with its responsibilities under the GDPR.

HPHA Data Protection Policy and Procedures

The Hythe Pier Heritage Association is fully committed to encouraging a culture of openness within our workforce in regard to health and safety. Not just as a matter of importance, but also the promotion of health and safety matters as a mutual objective of both board members and volunteers to ensure that practical, achievable safety standards are agreed and maintained by everyone within our organisation.It is therefore,the Company’s policy to do all that is reasonably practicable to prevent personal injury, damage to property and to protect everyone from foreseeable risks, including the general public, insofar as they interface with the Association or our activities. Hythe Pier Heritage Association Health and Safety Policy Feb 2021

Volunteer Agreement

The volunteer agreement incorporates agreement to all the above policies. Please complete it and return it to an event co-ordinator or your HPHA contact when you start your volunteering. To access it, please click on the link below