Updated 22nd May, 2018
Hythe Pier Heritage Association (HPHA) as the data controller is committed to protecting your privacy and complying with the General Data Protection Regulations (GDPR).
This statement sets out the basis by which we collect and process the personal data of anyone who provides data through our website and your rights in respect of your personal data. Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
This website is not intended for children and we do not knowingly collect data relating to children.
HPHA collects and processes personal data on individuals who are donors, members, volunteers and those who wish to be informed on HPHA's activities. This is collected via our website, emails, calling or writing to us or in person. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.
We may collect the following types of personal data:
We collect personal data for registering for membership, making donations, volunteering or requesting information on HPHA activities. You can give us your personal data by filling in forms on our website or paper forms or by corresponding with us by phone or email, by joining as a member/volunteer or by making a donation.
If you're a volunteer then we may collect extra information about you (e.g. details of emergency contacts). This information will be retained for legal or contractual reasons, to protect us (including in the event of an insurance or legal claim) and for safeguarding purposes.
Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform and if you access our website via your mobile device we will collect your unique phone identifier.
Information about your visit, including, but not limited to the full Uniform Resource Locators (URL) and query string, clickstream to, through and from our website (including date and time), what you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as but not limited to, scrolling, clicks, and mouse-overs), methods used to browse away from the page.
Your activities and involvement with us will result in personal data being created. This could include details of how you've helped us by volunteering or being involved with our campaigns and activities. If you decide to donate to us then we'll keep records of when and how much you give.
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to help you further.
We may use your personal data in the following ways:
The legal basis for processing your information is where:-
If you no longer want us to process your personal details you can ask us to stop at any time by contacting us via the address as the bottom of this page.
We will not share information about you to anyone outside the organisation without your consent unless the law allows us to.
We do not transfer any personal data outside of the European Economic Area.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
The security of your Personal Data is very important to us. We will adopt physical, technical and organisational measures to ensure the security of Personal Data. This includes the prevention of loss or damage, unauthorised alteration, access or processing and other risks to which it may be exposed by virtue of human action or the physical or natural environment.
This notice will be updated from time to time to reflect both the latest data protection laws and how we use and process your data.
You have the following rights in relation to your personal data:
If you wish to exercise any of the rights set out above, please contact us;
Telephone: 023 8098 6480
Postal Address: The Grove, 25 St. John's Street, Hythe, Hampshire SO45 6BZ
For more information on Data Protection in general, or if you wish to make a complaint relating to how your personal data has been used, please contact the Information Commissioner Office. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may refuse to comply with your request if your request is clearly unfounded, repetitive or excessive.